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Solution · AI invoice processing
AI invoice processing and accounts payable automation in Singapore
SleekDigital builds AI invoice processing for Singapore finance teams: supplier invoices are read from email or PDF, matched to purchase orders and deliveries, coded to the right account and GST code, and posted to your accounting system after a person approves.
Trusted by more than 50 Singapore businesses
Founded 2017 · 100+ projects delivered · Ang Mo Kio
- Typical start
- From S$10,000 for a focused module
- First workflow live
- Typically 8 to 12 weeks
- Grant
- Up to 50% EDG for qualifying SMEs
See it work
One request in. Finished work out.
An illustrative run with sample data. The agents read, match, and draft. A person approves before anything leaves the building.
app.yourcompany.sg/invoice-processing-automation/ap-batch
Finance agents, at work.Watch a request become finished work.
Illustrative demo
The team gets to workWaiting for your request
- Finance agentCODING
- Audit agentCHECKING
AI prepares the work. Your team stays in control.
Message your team
Ask your team to handle a workflow...
Ready
The resultWaiting for your request
Your finance teamAP BATCH
Coding the batch.
AP-1016 · Sample batch
Draft
INVOICES
12 received
POST TO
Xero
- Matched to PO and coded × 11S$18,420.55
- GST input tax, SRApplied
- INV-4410 duplicateHeld
Ready to post...
11 of 12 clearedIncluding GST
Batch prepared.
Read, matched, and coded. The duplicate never reaches your books.
Next move: approve the batch for posting.Auto-playing agent activity01 / 02Sample data · No actions are sent
The shift
From retyping to reviewing
What ai invoice processing changes for the people doing the work today.
Today
Your team does the typing
- Finance staff key in hundreds of supplier invoices a month, line by line.
- Invoices arrive by email, scan, and post in dozens of supplier layouts.
- Nobody checks every invoice against the PO and what was actually delivered.
- Duplicate invoices and changed bank details are caught late, or not at all.
- Month-end closing waits for invoices stuck in someone's inbox.
- Template-based OCR breaks every time a supplier changes its invoice layout.
With AI built in
The system drafts, your team approves
- Reads the invoice and extracts supplier, dates, totals, GST, and line items
- Matches it to the purchase order and goods received
- Suggests the GL account, cost centre, and GST tax code
- Flags duplicates, price differences, and changed bank details
What we build
Built around how your team works
Each system is built around your own data, documents, and approval rules, then connected to the software you already run.
01
Invoice inbox
One mailbox and upload point for supplier invoices in PDF, image, or Excel, with structured e-invoices handled alongside.
02
AI extraction
Header fields and line items are read from any layout, with a confidence score per field and the source highlighted.
03
PO and delivery matching
Each invoice is matched to its purchase order and goods received, and quantity or price differences are flagged.
04
Account and GST coding
Suggested GL account, cost centre, and GST tax code based on the supplier and your past postings.
05
Fraud and duplicate checks
Duplicate invoice numbers, unusual amounts, and changed supplier bank details are held for review.
06
Approval and posting
Approved bills post to Xero, QuickBooks, or SAP Business One with the original document attached.
Human in the loop
AI drafts. Your team approves.
The routine reading, matching, and drafting is done for you. Every decision that matters still has a person's name on it.
The AI drafts
- 01Reads the invoice and extracts supplier, dates, totals, GST, and line items
- 02Matches it to the purchase order and goods received
- 03Suggests the GL account, cost centre, and GST tax code
- 04Flags duplicates, price differences, and changed bank details
Your team approves
- Posting the bill to the accounting system
- Any invoice that does not match the PO or delivery
- Payment runs
- New suppliers and bank detail changes
How it works
From scoping to go-live
A short, fixed path. You see it working on your own data before launch.
- 1
Scoping session
We review your invoice volume, supplier mix, chart of accounts, and approval rules.
- 2
Pilot on past invoices
We run extraction and matching on a batch of your past invoices and show you the accuracy before you commit to the full build.
- 3
Build and integrate
We connect the workflow to your accounting system and purchasing data.
- 4
Launch and tune
Finance approves drafts in daily work, and corrections improve the coding suggestions.
FAQ
Common questions
What is AI invoice processing?
AI invoice processing reads supplier invoices, extracts the header and line items, matches them to purchase orders and deliveries, suggests the account and GST code, and prepares a bill for approval. Unlike template OCR, it handles new supplier layouts without setting up a template for each one.
How is this different from the OCR in Xero or other AP tools?
Packaged tools work well for standard invoices and low volume. A custom AI layer makes sense when you need line-level matching to your own POs and deliveries, complex coding rules, multiple entities, or posting into SAP Business One or a custom ERP.
Does it replace InvoiceNow?
No. InvoiceNow is Singapore's e-invoicing network, and structured e-invoices from it can flow straight into the same approval and matching process. Most companies will still receive PDF invoices from some suppliers, so they need both. Check IRAS for the current InvoiceNow requirements for your business.
Will invoices be posted without anyone checking?
No. Invoices are drafted as bills for review. You can choose which checks must pass before a bill is shown as ready, but a person approves posting and payment.
How accurate is the extraction?
Accuracy depends on your suppliers' documents, so we measure it on your own past invoices during the pilot and show you the results before the full build. Low-confidence fields are always sent to a person instead of being guessed.
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Get a quotation
Tell us about your workflow and the systems you use today. We reply within 24 hours with next steps.
- Singapore team, founded 2017, 100+ projects
- Written scope and quotation after one call
- Tested on your own documents before launch
- Up to 50% EDG for qualifying SMEs
Prefer email? enquiry@sleekdigital.sg